The Health Insurance Portability and Accountability Act (HIPAA) provides safeguards to protect
your privacy. Implementation of HIPAA requirements officially began on April 14, 2003. Many of
the policies have been our practice for years. This form is a “friendly” version. A more complete
text is posted in the office.
What this is all about: Specifically, there are rules and restrictions on who may see or be notified
of your Protected Health Information (PHI). These restrictions do not include the normal
interchange of information necessary to provide you with office services. HIPAA provides certain
rights and protections to you as the patient. We balance these needs with our goal of providing
you with quality professional service and care. Additional information is available from the U.S.
Department of Health and Human Services. www.hhs.gov.
We have adopted the following policies:
● Patient information will be kept confidential except as is necessary to provide services or
to ensure that all administrative matters related to your care are handled appropriately.
This specifically includes the sharing of information with other healthcare providers,
laboratories, health insurance payers as is necessary and appropriate for your care.
Patient files may be stored in open file racks and will not contain any coding which
identifies a patient’s condition or information which is not already a matter of public
record. The normal course of providing care means that such records may be left, at
least, temporarily, in administrative areas such as the front office, examination room, etc.
Those records will not be available to people other than office staff. You agree to the
normal procedure utilized within the office for the handling of charts, patient records, PHI
and other documents or information.
● It is the policy of this office to remind patients of their appointments. We may do this by
telephone, e-mail, U.S. mail, or by any means convenient for the practice and/or as
requested by you. We may send you other communications informing you of changes to
office policy and new technology that you might find valuable or informative.
● The practice utilizes a number of vendors in the conduct of business. These vendors
may have access to PHI but must agree to abide by the confidentiality rules of HIPAA.
● You understand and agree to inspections of the office and review of documents which
may include PHI by government agencies or insurance payers in normal performance of
their duties.
● You agree to bring any concerns or complaints regarding privacy to the attention of the
office manager or the doctor.
● Your confidential information will not be used for the purposes of marketing or
advertising of products, goods, or services.
● We agree to provide patients with access to their records in accordance with state and
federal laws.
● We may change, add, delete, or modify any of these provisions to better serve the needs
of both the practice and the patient.
● You have the right to request restrictions in the use of your protected health information
and to request change in certain policies used within the office concerning your PHI.
However, we are not obligated to alter internal policies to conform to your request